Job search guide

How to respond to a job rejection email

It stings, and the last thing you want to do is be gracious about it. But a short, professional reply costs you two minutes and leaves the door open. Recruiters remember the people who handled a no well, and second choice candidates get called back more often than you think.

Should you reply at all?

If you interviewed, yes. If it was an automatic rejection from a portal with a no reply address, there is nobody to answer, so skip it. If a real person wrote to you after an application, a one line thank you is a nice touch but optional.

Example: simple thank you

Hi [Name],

Thank you for letting me know, and for your time during the process. I enjoyed learning about the team and would be glad to be considered for future roles.

Best,
[Your name]

Example: asking for feedback

Hi [Name],

Thank you for the update. I appreciated the chance to interview for the [Role] role. If you have a moment, I would value any feedback on how I could strengthen my candidacy for similar roles in the future.

Thanks again,
[Your name]

Example: staying on their radar

Hi [Name],

Thank you for letting me know. I really enjoyed meeting the team, and I would love to stay in touch in case another role opens up that fits my background. I will follow you on LinkedIn, and please feel free to reach out.

All the best,
[Your name]

What not to do

Argue with the decision or ask them to reconsider.
Reply angry. Write it, delete it, then send the nice version.
Ask for feedback more than once. Many companies are not allowed to share it.
Take it personally. You will never see most of the reasons behind a decision.

Need a laugh before the next application?Get professionally rejected with our free rejection letter generator, or enter the Worst Rejection Contest for a chance to see yours printed on a shirt.

Frequently asked questions

How soon should I reply to a rejection email?

Within a day or two is ideal, once you have had a moment to process it.

Will a company give me feedback?

Sometimes. Many companies have policies against detailed feedback, so ask once, politely, and do not be discouraged if they decline.

Can a rejection turn into an offer later?

Yes. Chosen candidates sometimes decline or leave early, and a gracious reply makes you an easy person to call back.